Funding

How to request funding from SCSC

1. Fill out the Finance Request Form

• Download the application
• Fill out as many boxes as possible
• Your application must be submitted at least 21 calendar days prior to the date of your event and by 4:30pm on Mondays.
• Refer to the Finance Bylaws for additional information.

2. Email a budget and schedule a meeting

• Create your budget using this budget template (.xls| .pdf).
  You must use this template! If you use another template or create your own, your budget will not be accepted by finance committee.
• Email your detailed budget to scsc.finance@gmail.com.
• Refer to this sample budget for help creating a budget.

3. Present your budget and event at the meeting

• Finance Committee meets Tuesdays at 8:00pm in the Main Conference Room on the second floor of Pepper Canyon Hall. Please arrive at your scheduled appointment time.
• Be prepared to describe your event both logitstically and financially.
• Bring all materials that will enhance the presentation process.
• If you are unavaliable to present, you can schedule an informal hearing with the Vice President of Finance. Your budget will be reviewed and approved at Sixth College Student Council meetings

4. Wait for SCSC's final decision

• Finance Committee's official recommendation will be put on the SCSC agenda
• SCSC meetings are at 5:15pm Thursday in the Main Conference Room of Pepper Canyon. Attendance is optional
• Your organization will be informed of the final decision and reasoning for your funding request

How to use funding from SCSC

To begin, you need to contact someone in the Sixth College Student Affairs Office to adivse your event

There are five different methods of using the money your organization has been allocated.

1. Reimbursement form
   • Print and fill out the reimbursement form.
   • Tape all original receipts to a blank sheet of paper.
   • Print and fill out the event evaluation form.
   • Turn the forms and recepts to Yvette Durazo's office.
   • You will receive a check in the mail within 4-6 weeks of submitting your reimbursement request.
2. Event Evaluation form
   • All Sixth College Student Council sponsored events will be required to fill out the event evaluation form following the event.
   • It is recommended that you fill out this form in conjunction with the reimbursement request form, as the event evaluation form must be completed before you will be reimbursed.
3. Express Card
   • UCSD's Express Card is a Visa procurement card for faculty and staff who have buying responsibilities. The Express Card is accepted by all vendors that take Visa. Student Affairs office staff have access to this Express Card.
4. Recharge
   • A recharge can be used when you purchase goods and services with UCSD vendors that have the system to charge the purchase directly to an index. It is used to buy items from on-campus departments. Please contact Yvette Durazo for more information on how to use this method of payment.
5. Purchase Orders
   • Purchasing goods, services, and entertainment can be processed directly through the Sixth College Office by processing a purchase order. For this process, vendors can be paid directly by Sixth College. You must contact Yvette Durazo 4-6 weeks prior to using a purchase order with a price quote from the vendor.

If you have any questions, please contact Yvette Durazo in Pepper Canyon Hall Room 209, or by email the Vice President of Finance at scsc.finance@gmail.com.

What do I do after my event?

Submit a post budget!

• Refer to the Sample post budget
• A post-budget compares your initial preliminary budget with the actual costs of your event.
• You need to delineate any and all transactions in a clear and orderly fashion.
• Post-budgets must be submitted to Yvette Durazo's office within 28 days of your event.
• Keep all financial documents i.e. receipts, contracts, invoices, purchase orders, etc.
• If these are not completed in a timely fashion, your account will be frozen and you will not receive funding for that event.

Appeals

• To be considered for an appeal, your request must be submitted at least 14 days prior to your event.
• To be considered for an appeal, your request must be submitted by 4:30pm on Mondays for review by Finance Committee.
• Refer to the Sixth College Student Council Finance Bylaws if necessary.

Finance Forms

Finance Request Form

Form to request funding for an event or other expense before it is incurred. Must be submitted by 4:30PM on Monday to get on that week's finance agenda, and it must be submitted at least 21 calendar days before your event to be considered for funding.

Finance Appeal Form

Appeal form to request funding for an event or other expense previously denied. Must be turned into the Hub by 4:30PM on Monday to get on that week's finance agenda, and it must be submitted at least 14 calendar days before your event to be considered for this appeal.

Finance Bylaws

Read these to find out more about the Sixth College Student Council financing process.

Reimbursement Request Form

Fill out this form and obtain your advisor's signature to request reimbursement for any Sixth College Student Council-related expenses.

Event Evaluation Form

Fill out this form in conjunction with the Reimbursement Request form.

Budget Template

Use this generic template if you're unsure how to create a budget.